Full Withdrawal Process

STUDENTS WHO HAVE REGISTERED FOR THE FALL 2019 SEMESTER WHO DO NOT GO THROUGH THE PETITION TO RETURN PROCESS BY THE AUGUST 1ST DEADLINE (IF THEIR WE IS APPROVED) WILL HAVE THEIR CLASSES DROPPED AND THE REGISTRATION HOLD WILL NOT BE REMOVED.
 

Step 1 - submit a request form

To begin the process of applying for a full withdrawal with extenuating circumstances, students must complete a Full WE Request Form. THE DEADLINE TO SUBMIT A WITHDRAWAL FOR EXTENUATING CIRCUMSTANCES FOR SUMMER 2 2019 HAS PASSED.

Reasons to not submit a form:

You are requesting a WE for a prior semester and not the current semester

You are wanting to self withdraw and utilize your 16 self withdrawal credits

Step 2 - Consultation

Call 704-687-0289 to schedule a consultation (either on the phone or in person) with the Assistant Director for Withdrawal Services (required for all students requesting a Full WE)

Step 3 - Submit supporting documentation

Gather and submit supporting documentation to the Office of Student Assistance and Support Services. View information on supporting documentation  Students are responsible for submitting the most updated Health Evaluation form (required for medical WEs).  We are accepting the "Revised July 2019" version which can be found HERE.

All documentation must be faxed to 704-687-1969 OR mailed to: Assistant Director for Withdrawal Services, King 118, 9201 University City Blvd., Charlotte, NC 28223. NO EXCEPTIONS: documentation must come directly from the medical provider. Our office WILL NOT accept documentation that is submitted by the student/family member/friend.

Step 4: Important Deadlines

 

The Extenuating Circumstances Committee meets monthly during the academic school year.  Please note: the committee does not meet in June or July. For your application to be heard, students must have had their consultation with the Assistant Director for Withdrawal Services and submitted all documentation by 5:00 PM on the dates listed below. 

 

NO EXCEPTIONS CAN OR WILL BE MADE

Month/Meeting

Deadline

Month/Meeting

Deadline

August 2019

08-01-19

January 2020

No Meeting

September 2019

No Meeting

February 2020

N/A

October 2019

10-03-19

March 2020

N/A

November 2019 &
Petition to Return for Spring 2020 Deadline

11-01-19

April 2020

N/A

December 2019

12-06-19

May 2020
Petition to Return for Summer 2019 Deadline

Requests: N/A

Documentation: N/A

 

 

 

Things to know

 

  • Please note that requests will not be processed until the student has a consultation with the Assistant Director for Withdrawal Services and has submitted all supporting documentation. Applications are reviewed by the Withdrawal Committee and any determinations will be communicated through email. If approved, the WE will be effective on the date that the request form was received. All students who are approved for a full withdrawal for a term will have a withdrawal tag placed on their registration account. This tag will prevent a student from registering for classes. When the student is ready to re-enroll in classes they will need to petition to re-enroll in classes. Following review of the petition to return and the individual circumstances surrounding the student’s WE (including medical documentation, if relevant), the Withdrawal Committee will determine whether the student may re-enroll in classes, and if so, which term the student may enroll.  All decisions regarding a petition to return are conducted on a case-by-case basis and are based on criteria being met and the time of the semester the student withdraws (pending set deadlines).

 

  • Once the semester ends (last day of classes) the Student Assistance and Support Services office will not accept any requests for withdrawal with extenuating circumstances.

 

  • Parts of Term classes: Click HERE for information on these short term classes. Click HERE for how these short term classes are affected by a Full WE.

 

Readmission after Withdrawal with Extenuating Circumstances

Students approved for a Withdrawal with Extenuating Circumstances may be subject to the readmission policy if they are not enrolled at UNC Charlotte for 12 consecutive months regardless of circumstances. More information about the readmission policy can be found here.